Privacy Policy - Gurthimpu foundation

General Policy

INTRODUCTION

Welcome to ” GURTHIMPU FOUNDATION” located in Hyderabad city. We envision a place where every person with mobility impairment eagerly awaits a visit—a place where there is no stigma, no sympathy, and no problems related to mobility and accessibility. Our aim is to promote innovation and entrepreneurship across the nation through a network of incubation hubs for Persons with Disabilities, contributing to economic growth. We will empower PWD to become entrepreneurs by providing comprehensive support, resources, and opportunities that will help them succeed in creating and growing impactful businesses. Not only Entrepreneurship we are working in our core thrust Areas Education, Employment, Health and Assistive Technology. We conduct awareness campaigns and mentoring Engineering college students who are developing Assistive tech innovation even we support them by providing makers space.

STATEMENT OF PHILOSOPHY

To reach more individuals with mobility impairments, ensuring that no one is left behind. Our organizational philosophies
We believe no one is excluded because of disability; all persons with disabilities need equal opportunities and access to participate in all development activities.
We believe that the disabled are also a significant human resource for developing the Indian economy; they need only acceptance and inclusion.
We believe that persons with disabilities also deserve a dignified life, and they do not wish to be financially dependent on their families because of their disabilities.

WHO WE ARE

At GURTHIMPU FOUNDATION, we believe in transforming challenges into opportunities. Our participants, aged 18 and above, are both men and women, youth, and adults with diverse backgrounds, ready to embark on a 4-month residential program. They share a common goal — to become independent, financially empowered entrepreneurs who break stereotypes and contribute to societal change.
We embrace a participant-focused curriculum, tailoring our approach to each individual’s abilities, needs, and interests. From basic skills to in-depth knowledge in areas such as business, branding, marketing, finance, and legal aspects, our curriculum is designed to equip participants with a holistic entrepreneurial skill set.
GURTHIMPU FOUNDATION stands as a catalyst for social change, fostering innovation, advocacy, and eco-entrepreneurship. By providing a supportive, inclusive, and tailored learning environment, we aim to empower participants to lead lives of financial independence and make a positive impact in their communities.

Vision

Fostering nationwide innovation and entrepreneurship through a network of incubation hubs for disable, catalyzing economic growth and sustainable development.

Mission

To empower disabled entrepreneurs through comprehensive support, resources, and opportunities, fostering their success in establishing and growing impactful businesses.

Core Values

Inclusivity: We value inclusivity as a fundamental principle of our organization. We are committed to creating an environment where everyone, regardless of their mobility impairments, feels welcome, valued, and empowered. We actively work to remove physical, social, and economic barriers that may hinder participation in entrepreneurship and personal development.
Empowerment: Empowerment is at the heart of what we do. We believe in the potential of people with mobility impairments and are dedicated to providing them with the knowledge, skills, and resources they need to succeed as entrepreneurs. We empower individuals to take control of their lives, pursue their dreams, and contribute to society.
Collaboration: Collaboration is a cornerstone of our approach. We recognize that achieving our mission requires working hand in hand with local communities, organizations, and stakeholders. We value partnerships that amplify our impact and enable us.

General Policies

⦁ Equal Opportunity Policy:
GURTHIMPU FOUNDATION is committed to providing equal opportunities to all individuals, regardless of their gender, age, disability, race, religion, or other protected characteristics. We promote a diverse and inclusive environment.
⦁ Anti-Discrimination and Harassment Policy:
GURTHIMPU FOUNDATION strictly prohibits any form of discrimination or harassment within the hub premises or during any GURTHIMPU FOUNDATION activities. We are dedicated to maintaining a respectful and supportive community.
⦁ Code of Conduct:
GURTHIMPU FOUNDATION expects all participants, employees, and stakeholders to adhere to a code of conduct that promotes professionalism, integrity, and ethical behavior. This includes respectful communication and collaboration.
⦁ Confidentiality and Privacy Policy:
GURTHIMPU FOUNDATION respects the privacy of personal and business-related information. Participants, employees, and stakeholders can trust that their information will be handled confidentially and with the utmost respect for privacy.
⦁ Health and Safety Policy:
GURTHIMPU FOUNDATION prioritizes the health and safety of everyone within its premises. We have established guidelines and procedures to create a secure environment, including emergency response plans and safety protocols.
⦁ Community Engagement and Outreach Policy:
GURTHIMPU FOUNDATION actively engages with local communities through various programs, workshops, and outreach initiatives. We encourage participation and collaboration to create a positive impact on society.
⦁ Sustainability and Environmental Responsibility:
GURTHIMPU FOUNDATION is committed to environmental responsibility and sustainable practices. We encourage the responsible use of resources, recycling, and minimizing the environmental impact of our operations.
⦁ Transparency and Accountability:
GURTHIMPU FOUNDATION is transparent in its operations, decision-making processes, and financial matters. We are committed to being accountable to our participants, donors, and the community.

⦁ Conflict Resolution Policy:
GURTHIMPU FOUNDATION has established a fair and transparent process for resolving conflicts among participants, employees, or any stakeholders. We aim to maintain a positive and collaborative environment.
⦁ Evaluation and Continuous Improvement:
GURTHIMPU FOUNDATION regularly evaluates its programs and initiatives to ensure effectiveness and relevance. We are dedicated to continuous improvement, seeking feedback and making adjustments to better serve our communit

Collaboration Policy

Purpose: GURTHIMPU FOUNDATION values collaboration as a means to achieve our mission of promoting entrepreneurship and inclusivity. This policy outlines the principles and guidelines for collaboration with NGOs, government bodies, businesses, and other stakeholders.
1. Definition of Collaboration: Collaboration at GURTHIMPU FOUNDATION is defined as a mutually beneficial partnership or joint effort with external organizations or individuals that align with our mission and values.
2. Collaboration Criteria: GURTHIMPU FOUNDATION will consider collaborations that:
Align with our mission and goals.
Enhance the impact and reach of our programs.
Foster inclusivity and accessibility.
Are ethically sound and aligned with our values.
3. Collaboration Process:
a. Identification: Opportunities for collaboration may be identified through proactive outreach or proposals from external parties.
b. Evaluation: GURTHIMPU FOUNDATION will evaluate potential collaboration based on the established criteria, considering the benefits and risks involved.
c. Approval: Final approval for collaboration will be granted by the designated authority, ensuring alignment with GURTHIMPU FOUNDATION’s mission and values.
d. Documentation: A formal collaboration agreement or memorandum of understanding (MOU) will be drafted and signed by all parties involved.
4. Roles and Responsibilities:
a. GURTHIMPU FOUNDATION Responsibilities:
Clearly communicate expectations and goals of the collaboration.
Provide necessary resources and support to ensure the success of the collaboration.
Maintain transparency regarding GURTHIMPU FOUNDATION’s role and contribution.
b. Partner Organization Responsibilities:
Clearly communicate expectations and goals from their end.
Contribute resources, expertise, or support as agreed upon in the collaboration agreement.
Abide by the terms outlined in the collaboration agreement.
5. Communication and Reporting: Regular communication channels will be established to ensure all collaborating parties are informed about the progress, challenges, and outcomes of the collaboration. A designated contact person will be assigned on both sides to facilitate effective communication.
6. Duration and Termination: Collaborations will have defined timelines outlined in the collaboration agreement. Either party reserves the right to terminate the collaboration in writing, with valid reasons, and a reasonable notice period.
7. Conflict Resolution: In the event of disagreements or conflicts arising during the collaboration, GURTHIMPU FOUNDATION and the collaborating party agree to engage in open and constructive dialogue to resolve issues amicably.
8. Recognition and Acknowledgment: All collaborating parties will be appropriately recognized and acknowledged for their contributions, as agreed upon in the collaboration agreement. Recognition may include joint branding, acknowledgment in materials, and participation in events.
9. Review and Evaluation: Collaborations will be periodically reviewed and evaluated for their effectiveness and impact. Adjustments may be made based on the outcomes of these evaluations.
10. Confidentiality: All collaborating parties agree to maintain the confidentiality of sensitive information shared during the collaboration and to use it only for the purposes outlined in the collaboration agreement.
3. Outreach Policy
Purpose: The outreach efforts of GURTHIMPU FOUNDATION are aimed at identifying and engaging potential participants with mobility impairments, promoting awareness of our entrepreneurship programs, and establishing collaborative relationships with diverse communities. This policy outlines the principles and guidelines for GURTHIMPU FOUNDATION’s outreach activities.
1. Objectives of Outreach: a. Identification of Participants: GURTHIMPU FOUNDATION aims to identify individuals with mobility impairments who may benefit from our entrepreneurship programs by collaborating with local NGOs, communities, colleges, and government departments.
b. Awareness and Promotion: GURTHIMPU FOUNDATION seeks to promote awareness of its programs through various media channels, social influencers, and direct engagement with potential participants in colleges, universities, villages, and municipal corporations.
c. Establishing Partnerships: Outreach efforts include building and maintaining partnerships with organizations, media channels, and community influencers to enhance the reach and impact of our programs.
2. Collaborative Partnerships: GURTHIMPU FOUNDATION will actively seek collaboration with:
Local NGOs and community organizations
Educational institutions (colleges, universities, skill development institutes)
Government departments and agencies
News channels, print media, and social media influencers
3. Outreach Strategies: a. Business Awareness Programs: GURTHIMPU FOUNDATION will conduct one-day business awareness programs in colleges and universities to introduce entrepreneurship opportunities to potential participants.
b. Media Engagement: Establish partnerships with news channels, print media, and social media influencers to disseminate information about GURTHIMPU FOUNDATION’s programs and impact.
c. Community Engagement: Engage with village heads, municipal corporations, and skill development institutes to promote entrepreneurship training programs and identify potential participants.
d. Online Platforms: Launch and maintain a community website, podcast app, YouTube channel, and community radio to reach a broader audience.
4. Inclusive Communication: GURTHIMPU FOUNDATION is committed to inclusive communication and will provide information in multiple formats, including written, audio, and visual content, to ensure accessibility for individuals facing language difficulties or other challenges.
5. Accessibility of Events: All outreach events and programs will be conducted in accessible venues with provisions for individuals with mobility challenges. Accessibility measures will be implemented, such as ramps, sign language interpreters, and other necessary accommodations.
6. Transportation Assistance: GURTHIMPU FOUNDATION will partner with local accessible transport services, such as Uber or government cab services, to offer discounted rides for participants facing transportation challenges, ensuring that no one is excluded due to mobility difficulties.
7. Data Privacy and Consent: During outreach activities, GURTHIMPU FOUNDATION will adhere to data privacy regulations and seek consent from individuals before collecting and using their personal information for program-related purposes.
8. Periodic Review: The effectiveness of outreach strategies will be periodically reviewed and adjusted to ensure alignment with GURTHIMPU FOUNDATION’s mission and goals.
9. Outreach Team Training: GURTHIMPU FOUNDATION’s outreach team will be trained on inclusivity, cultural sensitivity, and effective communication to engage with diverse communities respectfully.
10. Impact Measurement: The impact of outreach activities will be measured based on the number of identified participants, engagement levels, and the diversity of individuals reached. This data will inform future outreach strategies.
4. Intake Policy
Purpose: The intake policy of GURTHIMPU FOUNDATION outlines the process by which individuals with mobility impairments can apply, qualify, and enroll in DE-HUB Entrepreneurship Development Program. This policy aims to ensure fairness, diversity, and inclusivity in the selection of participants.
1. Application Process: a. Open Application Period: GURTHIMPU FOUNDATION will announce open application periods during which individuals with mobility impairments can submit their applications for entrepreneurship programs.
b. Submission Channels: Applications may be submitted through online platforms, physical forms, or designated application events organized by GURTHIMPU FOUNDATION.
c. Documentation: Applicants will be required to submit necessary documents, including proof of mobility impairment, educational qualifications, and any other relevant information outlined in the application.
2. Eligibility Criteria: a. Age and Educational Qualifications: GURTHIMPU FOUNDATION welcomes individuals with mobility impairments aged between 18 and 45 years. While there are no strict educational requirements, applicants should express a keen interest in entrepreneurship.
b. Financial Means: GURTHIMPU FOUNDATION encourages participants with financial means to enroll directly in the program. However, financial barriers should not hinder anyone from applying, as scholarship opportunities are available.

Interview Process

a. Selection Criteria: GURTHIMPU FOUNDATION will use a set of criteria to assess the suitability of candidates, including their commitment to the program, motivation for entrepreneurship, and potential for success.
b. Interview Panels: Interview panels will be formed to conduct assessments. The panels may include GURTHIMPU FOUNDATION staff, external experts, and individuals with relevant experience in entrepreneurship.
4. Financial Assistance:
a. Scholarships: GURTHIMPU FOUNDATION actively seeks funding to provide scholarships for participants facing financial barriers. Scholarships cover program fees and additional support as required.
b. Transparent Process: The process of awarding scholarships will be transparent, with clear communication on the criteria for selection and the extent of financial support provided.
5. Awareness Workshop:
a. Introduction to Entrepreneurship: Selected applicants will undergo a one-week workshop introducing them to the basics of entrepreneurship. This includes an overview of business planning, financial literacy, and exposure visits to various industries.
b. Spark Interest: The workshop aims to spark interest in entrepreneurship and provide a foundational understanding of the entrepreneurial journey.
6. Inclusivity Measures:
a. Multilingual Support: GURTHIMPU FOUNDATION provides materials and communication in multiple languages to accommodate diverse linguistic backgrounds.
b. Accessibility: Workshops and events are conducted in accessible venues with necessary accommodations for individuals with mobility challenges.
7. Transparent Communication: GURTHIMPU FOUNDATION will maintain transparent communication with applicants throughout the application and selection process, keeping them informed about the status of their applications and next steps.
8. Orientation Program: Selected participants will undergo an orientation program introducing them to GURTHIMPU FOUNDATION’s values, expectations, and the structure of the entrepreneurship program.
9. Health and Safety Screening: Applicants will undergo health and safety screening to ensure their well-being during the program. Necessary accommodations will be provided based on individual needs.
10. Exit Procedures: Participants who need to exit the program prematurely will be provided with guidance and support, ensuring a smooth transition and a positive learning experience.
5. Safety and Security Policy
Purpose: GURTHIMPU FOUNDATION is committed to providing a safe and secure environment for all beneficiaries, including individuals with mobility impairments. This policy outlines measures and guidelines to safeguard the well-being of participants and create a secure working and learning environment.
1. Physical Safety:
a. Accessible Facilities: GURTHIMPU FOUNDATION premises are designed to be accessible, with ramps, elevators, and other necessary facilities to accommodate individuals with mobility impairments.
b. Emergency Exits: Clear and accessible emergency exits are marked, and participants will be familiarized with evacuation procedures during orientation.
2. Health and Well-being:
a. First Aid and Medical Assistance: Trained personnel and well-equipped first aid kits are available on-site. In case of medical emergencies, appropriate medical assistance will be summoned promptly.
b. Health Screenings: Participants may undergo health screenings to identify any pre-existing conditions that may require specific attention during their time at GURTHIMPU FOUNDATION.
3. Anti-Harassment and Anti-Discrimination:
a. Zero Tolerance: GURTHIMPU FOUNDATION maintains a zero-tolerance policy for harassment or discrimination of any kind. Participants are encouraged to report any incidents promptly.
b. Confidential Reporting: Reporting mechanisms are in place to allow participants to report incidents confidentially, ensuring their safety and well-being.
4. Data Privacy and Confidentiality:
a. Protection of Personal Information: GURTHIMPU FOUNDATION is committed to protecting the personal information of participants, ensuring confidentiality and compliance with data privacy regulations.
b. Secure Storage: Any sensitive participant information is securely stored and accessible only to authorized personnel.
5. Transportation Assistance:
a. Arrangements for Transportation: GURTHIMPU FOUNDATION will coordinate with accessible transport services to provide transportation assistance for participants facing mobility challenges.
b. Discounted Rides: Participants encountering transportation challenges will be provided discounted rides through partnerships with services like Uber or government cab services.
6. Workshops and Events:
a. Accessible Venues: All workshops and events will be conducted in venues that are accessible to individuals with mobility impairments, with provisions for necessary accommodations.
b. Inclusive Communication: GURTHIMPU FOUNDATION will ensure that communication materials and instructions during workshops and events are provided in multiple formats for better understanding.
7. Security Personnel:
a. Trained Staff: GURTHIMPU FOUNDATION employs trained security personnel to ensure the safety of participants and secure the premises.
b. Emergency Response Team: A designated emergency response team is trained to handle various emergency situations and provide immediate assistance.
8. Collaboration with Local Authorities: GURTHIMPU FOUNDATION collaborates with local law enforcement and emergency services to enhance the overall safety and security of the hub and its participants.
9. Continuous Monitoring and Improvement: Safety and security measures will be regularly reviewed and updated based on feedback, incidents, or changes in circumstances to ensure continuous improvement.
10. Reporting and Response Protocol: A clear protocol will be established for reporting safety concerns, incidents, or emergencies. GURTHIMPU FOUNDATION will respond promptly, conducting thorough investigations and implementing corrective actions as needed.
6. Employee Policies
1. Equal Employment Opportunity:
GURTHIMPU FOUNDATION is committed to providing equal employment opportunities for all individuals, irrespective of race, gender, disability, age, religion, or any other protected status. Employment decisions will be based on merit, qualifications, and business needs.
2. Code of Conduct:
All employees are expected to adhere to a code of conduct that promotes professionalism, integrity, and respect for colleagues, participants, and stakeholders. Violations of the code may result in disciplinary action.
3. Work Hours and Attendance:
Employees are expected to adhere to the established work hours and attendance policies. Any deviations or absences must be communicated to the appropriate supervisor in a timely manner.
4. Health and Safety:
GURTHIMPU FOUNDATION prioritizes the health and safety of its employees. Employees are expected to follow safety protocols, report hazards, and participate in health and safety training as required.
5. Professional Development:
GURTHIMPU FOUNDATION supports the professional growth of its employees by providing opportunities for training, workshops, and skill development programs. Employees are encouraged to actively engage in continuous learning.
6. Performance Evaluation:
Performance evaluations will be conducted regularly to assess individual contributions, set goals, and provide constructive feedback. This process is designed to support professional development and career growth.
7. Conflict Resolution:
GURTHIMPU FOUNDATION is committed to resolving conflicts in a fair and transparent manner. Employees are encouraged to report conflicts promptly, and a structured resolution process will be followed.
8. Employee Benefits:
GURTHIMPU FOUNDATION offers a comprehensive benefits package, including health insurance, leave policies, and other benefits as outlined in the employee handbook.
9. Flexibility and Work-Life Balance:
GURTHIMPU FOUNDATION recognizes the importance of work-life balance. Flexible work arrangements may be considered, taking into account individual and organizational needs.
10. Termination Procedures: – The procedures for terminating employment will be conducted with fairness and transparency. Employees will be provided with a clear understanding of the reasons for termination, and the organization will adhere to all legal requirements.
11. Confidentiality: – Employees are required to maintain the confidentiality of sensitive information related to participants, donors, and internal operations. Unauthorized disclosure may result in disciplinary action.
12. Communication: – Effective communication is crucial at GURTHIMPU FOUNDATION. Employees are expected to communicate openly and professionally with colleagues, supervisors, and participants, fostering a positive and collaborative work environment.
13. Remote Work Policies: – For employees engaged in remote work, guidelines and expectations regarding productivity, communication, and data security will be outlined to ensure effective collaboration and accountability.
14. Technology Usage: – GURTHIMPU FOUNDATION provides technology resources for work purposes. Employees are expected to use these resources responsibly and adhere to the organization’s policies regarding internet usage, data security, and confidentiality.
15. Social Responsibility: – GURTHIMPU FOUNDATION encourages employees to actively participate in social responsibility initiatives aligned with the organization’s mission. Volunteer opportunities and community engagement are promoted.
7. Donor’s policies
1. Ethical Fundraising:
GURTHIMPU FOUNDATION is committed to conducting ethical fundraising activities, ensuring transparency, honesty, and integrity in all interactions with donors. All fundraising efforts will align with GURTHIMPU FOUNDATION’s mission and values.
2. Donor Privacy:
GURTHIMPU FOUNDATION respects the privacy of donors and is committed to protecting their personal information. Donor information will be used only for the purposes specified and will not be shared with third parties without explicit consent.
3. Transparency and Accountability:
GURTHIMPU FOUNDATION is committed to maintaining transparency and accountability in financial matters. Regular reports on the use of funds and the impact of donations will be provided to donors to ensure they are informed about the outcomes of their contributions.
4. Compliance with Regulations:
GURTHIMPU FOUNDATION will adhere to all relevant laws and regulations governing fundraising and donation activities. This includes compliance with tax laws, reporting requirements, and any other legal obligations.
5. Gift Acceptance Policy:
GURTHIMPU FOUNDATION has a clear policy for accepting gifts, including monetary donations, in-kind contributions, and other forms of support. The organization reserves the right to decline gifts that are not aligned with its mission or may pose conflicts of interest.
6. Recognition and Acknowledgment:
GURTHIMPU FOUNDATION acknowledges and recognizes the contributions of donors through appropriate channels, such as newsletters, website mentions, and public events, as agreed upon with the donors.
7. Use of Funds:
Donations will be used for the purposes specified by the donors whenever possible. In cases where the specified purpose is no longer viable, GURTHIMPU FOUNDATION will seek donor approval for redirection or provide alternative options.
8. Donor Stewardship:
GURTHIMPU FOUNDATION is committed to building and maintaining positive relationships with donors. Regular communication, updates, and expressions of gratitude will be part of our donor stewardship efforts.
9. Restricted and Unrestricted Funds:
GURTHIMPU FOUNDATION distinguishes between restricted and unrestricted funds. Donors will be informed about the designation of their contributions, and restricted funds will be used only for the specified purpose.
10. Donor Engagement and Involvement: – GURTHIMPU FOUNDATION encourages donor engagement and involvement in its activities. Donors may be invited to events, provided with updates on programs, and given opportunities to interact with beneficiaries, fostering a sense of connection.
11. Refund Policy: – GURTHIMPU FOUNDATION has a clear refund policy for donations. In the event of an error or if a donor requests a refund, the organization will process it promptly and transparently.
12. Grant Management: – GURTHIMPU FOUNDATION follows effective grant management practices, ensuring that grant agreements are honored, progress is reported accurately, and outcomes are achieved as stipulated in grant proposals.
13. Donor Recognition Levels: – GURTHIMPU FOUNDATION may establish donor recognition levels based on the size and impact of contributions. Recognition may include different tiers such as bronze, silver, gold, and platinum, each associated with specific benefits and acknowledgments.
14. Legacy and Planned Giving: – GURTHIMPU FOUNDATION encourages donors to consider legacy and planned giving. Information and guidance will be provided to donors interested in leaving a lasting impact through bequests, trusts, or other planned giving options.
8. Social Media Policy
Purpose: This policy outlines the guidelines and expectations for the use of social media by employees, volunteers, and representatives of Different Entrepreneurs Hub (GURTHIMPU FOUNDATION). The purpose is to ensure responsible and positive engagement that aligns with GURTHIMPU FOUNDATION’s mission and values.

Professionalism and Respect

All social media interactions must be conducted with professionalism and respect. Employees and representatives should refrain from engaging in offensive, discriminatory, or inappropriate behavior on social media platforms.
2. Alignment with GURTHIMPU FOUNDATION’s Mission:
Social media activities should align with GURTHIMPU FOUNDATION’s mission and values. Posts, comments, and shares should contribute positively to the promotion of entrepreneurship, inclusivity, and accessibility.
3. Personal and Professional Distinction:
Employees are encouraged to maintain a clear distinction between personal and professional social media accounts. When expressing personal opinions, it should be made clear that these opinions are individual and not representative of GURTHIMPU FOUNDATION.
4. Confidentiality:
Confidential information related to GURTHIMPU FOUNDATION, its participants, donors, or any internal operations should not be shared on social media platforms. Employees are expected to respect privacy and maintain the confidentiality of sensitive information.
5. Authorization for Official Accounts:
Only designated personnel are authorized to manage and represent GURTHIMPU FOUNDATION through official social media accounts. Any requests for the creation of new accounts or changes to existing ones should be directed to the communications or marketing department.
6. Fact-Checking and Accuracy:
Information shared on social media platforms should be accurate, fact-checked, and, when necessary, supported by credible sources. Misleading or false information should be avoided.
7. Monitoring and Moderation:
GURTHIMPU FOUNDATION reserves the right to monitor and moderate content on its official social media accounts. Inappropriate or harmful content may be removed, and individuals responsible may face disciplinary action.
8. Branding and Logo Usage:
GURTHIMPU FOUNDATION’s branding guidelines should be followed when using logos, images, or other branding elements on social media. Consistent and proper representation of the organization’s brand is crucial.

9. Engagement with Followers:
Engagement with followers should be conducted in a timely and respectful manner. Questions, comments, and concerns from followers should be addressed promptly and professionally.
10. Social Media Campaigns and Initiatives: – Employees engaging in social media campaigns or initiatives on behalf of GURTHIMPU FOUNDATION should adhere to the organization’s guidelines. Any campaign or initiative must be approved by the relevant department.
11. Respect for Copyright and Intellectual Property: – Users must respect copyright and intellectual property rights when sharing content on social media. Proper attribution should be given for content that is not created by GURTHIMPU FOUNDATION.
12. Reporting Inappropriate Content: – Employees encountering inappropriate or harmful content related to GURTHIMPU FOUNDATION on social media should report it promptly to the designated contact person or department.
13. Training and Awareness: – GURTHIMPU FOUNDATION will provide training and awareness programs to employees and representatives regarding the responsible use of social media, including adherence to this policy.
14. Social Media Strategy: – GURTHIMPU FOUNDATION will develop and maintain a social media strategy outlining objectives, target audience, and key messages to ensure a cohesive and effective online presence.
15. Regular Review and Updates: – This policy will be reviewed regularly to align with evolving social media trends and platforms. Updates will be communicated to employees and representatives.
9. Financial Policies
1. Budgeting:
GURTHIMPU FOUNDATION will prepare an annual budget that aligns with its strategic goals and objectives. The budget will be reviewed and approved by the Board of Directors. Any significant deviations from the budget require approval from the board.
2. Expense Authorization:
All expenditures must be authorized in accordance with the approved budget and financial policies. Proper documentation and justification must accompany expense requests.
3. Financial Reporting:
GURTHIMPU FOUNDATION will provide regular and timely financial reports to the Board of Directors, donors, and other stakeholders. Financial reports will include income statements, balance sheets, and cash flow statements.
4. Record Keeping:
Accurate and complete financial records will be maintained. Records will be retained for a period in compliance with applicable legal and regulatory requirements.
5. Internal Controls:
GURTHIMPU FOUNDATION will establish and maintain internal controls to safeguard assets, ensure the accuracy of financial reporting, and prevent fraud. Internal controls will be periodically reviewed and updated.
6. Donor Funds Management:
Funds received from donors will be managed transparently and in accordance with the donor’s specifications. Donations designated for specific programs will be used for those purposes.
7. Financial Planning and Forecasting:
GURTHIMPU FOUNDATION will engage in financial planning and forecasting to anticipate future financial needs and challenges. This process will inform decision-making and resource allocation.
8. Procurement and Purchasing:
Procurement and purchasing activities will adhere to a transparent and competitive process. GURTHIMPU FOUNDATION will seek value for money and ensure compliance with applicable laws and regulations.
9. Cash Management:
GURTHIMPU FOUNDATION will manage its cash resources efficiently to meet operational needs. Surplus funds may be invested in accordance with the organization’s investment policy.
10. Grant Management: – Grants will be managed according to the terms and conditions outlined in grant agreements. Reporting requirements and compliance with grant regulations will be prioritized.
11. Audits: – GURTHIMPU FOUNDATION will undergo regular external audits by independent auditors to ensure the accuracy of financial statements and compliance with accounting standards. Audit reports will be presented to the Board of Directors.
12. Financial Sustainability: – GURTHIMPU FOUNDATION will strive for financial sustainability by diversifying revenue sources, seeking long-term partnerships, and ensuring efficient use of resources.
13. Petty Cash: – Petty cash will be maintained for small, immediate expenses. Proper documentation and reconciliation will be conducted regularly.
14. Expense Approval Limits: – Approval limits for expenses will be established, and any expenditures exceeding these limits will require higher-level approval.
15. Financial Ethics: – GURTHIMPU FOUNDATION’s financial practices will adhere to the highest ethical standards. Employees involved in financial management will act with integrity and avoid conflicts of interest.
16. Financial Crisis Management: – In the event of a financial crisis, GURTHIMPU FOUNDATION will implement a crisis management plan to address challenges, communicate transparently with stakeholders, and take necessary actions to ensure the organization’s financial stability.
17. Investment Policy: – GURTHIMPU FOUNDATION may invest surplus funds in accordance with an established investment policy, considering risk tolerance and liquidity needs.
18. Compliance: – GURTHIMPU FOUNDATION will comply with all relevant financial laws, regulations, and reporting requirements. Any deviations or non-compliance will be promptly addressed and reported.
10. Legal Policies
1. Compliance with Laws:
GURTHIMPU FOUNDATION is committed to complying with all applicable local, national, and international laws and regulations relevant to its operations. Regular legal reviews will be conducted to ensure ongoing compliance.
2. Non-Discrimination and Equal Opportunity:
GURTHIMPU FOUNDATION prohibits discrimination on the basis of race, color, gender, religion, disability, age, or any other protected status. The organization is committed to providing equal opportunities to all employees, participants, and stakeholders.
3. Intellectual Property:
GURTHIMPU FOUNDATION recognizes and respects intellectual property rights. The organization will take measures to protect its own intellectual property and will respect the intellectual property of others.
4. Contractual Agreements:
All contractual agreements entered into by GURTHIMPU FOUNDATION will be reviewed by legal professionals to ensure clarity, fairness, and compliance with applicable laws. Contracts will be signed by authorized representatives.
5. Confidentiality and Privacy:
GURTHIMPU FOUNDATION is committed to protecting the confidentiality and privacy of sensitive information related to participants, donors, and internal operations. Data protection policies will be in place, and all employees will be trained on privacy matters.
6. Anti-Harassment and Anti-Discrimination:
GURTHIMPU FOUNDATION maintains a zero-tolerance policy for harassment or discrimination. Procedures for reporting and addressing harassment and discrimination will be established and communicated to all employees and participants.
7. Whistleblower Protection:
GURTHIMPU FOUNDATION will establish mechanisms to protect whistleblowers who report violations of legal or ethical standards. Confidential reporting channels will be provided, and retaliation against whistleblowers will not be tolerated.
8. Health and Safety:
GURTHIMPU FOUNDATION is committed to providing a safe and healthy work environment. Policies and practices will be in place to comply with occupational health and safety regulations, and regular safety assessments will be conducted.
9. Accessibility Compliance:
GURTHIMPU FOUNDATION is committed to ensuring accessibility for individuals with disabilities. Facilities, programs, and services will be designed and implemented in compliance with accessibility standards and regulations.
10. Anti-Bribery and Anti-Corruption: – GURTHIMPU FOUNDATION prohibits bribery and corruption in all its forms. Employees, volunteers, and representatives are expected to adhere to ethical standards and report any suspicious activities promptly.
11. Records Retention: – GURTHIMPU FOUNDATION will establish records retention policies to ensure that documents and records are retained for the required periods in compliance with legal and regulatory requirements.
12. Crisis Management and Emergency Response: – GURTHIMPU FOUNDATION will have a crisis management and emergency response plan in place to address unforeseen events. This plan will include legal considerations and compliance measures.
13. Social Responsibility: – GURTHIMPU FOUNDATION will engage in socially responsible practices and contribute positively to the communities it serves. The organization will consider the social and environmental impacts of its operations.
14. Child Protection: – GURTHIMPU FOUNDATION is committed to protecting the rights and well-being of children participating in its programs. Child protection policies will be implemented, and all employees and volunteers will be trained on child safeguarding.
15. Conflict of Interest: – GURTHIMPU FOUNDATION will establish and enforce policies to identify, disclose, and manage conflicts of interest among employees, volunteers, and board members.
16. Dispute Resolution: – GURTHIMPU FOUNDATION will have procedures in place for the resolution of disputes, both internal and external, using fair and transparent processes.
17. Data Breach Response: – In the event of a data breach, GURTHIMPU FOUNDATION will have a response plan in place, including notification procedures and steps to mitigate the impact.
18. Insurance Coverage: – GURTHIMPU FOUNDATION will maintain appropriate insurance coverage to protect against risks and liabilities associated with its operations.

Co-Working and Maker space Policies

1. Access and Membership:
Access to the co-working space and maker space is limited to registered members. Members must adhere to the terms and conditions outlined in the membership agreement.
2. Membership Fees and Payments:
Members are required to pay the specified membership fees on time. Late payments may result in the suspension or termination of membership. Fee structures will be transparent and communicated clearly.
3. Space Utilization:
Co-working spaces and maker spaces are shared resources. Members are expected to use the space efficiently and considerately. Common areas should be kept clean and organized.
4. Hours of Operation:
The co-working space and makerspace will operate during specified hours. Members are expected to adhere to these hours and vacate the premises promptly at closing time.
5. Guest Policy:
Members may have the option to bring guests to the co-working space or makerspace, subject to prior approval and adherence to guest policies. Guests must sign in and comply with all rules.
6. Noise Levels and Disturbances:
Members should be mindful of noise levels and avoid disturbances to others. Designated quiet zones may be established for focused work.
7. Equipment Usage:
Makerspace equipment can only be used by trained and authorized individuals. Members must follow safety guidelines and protocols when using equipment.
8. Storage Facilities:
Limited storage facilities may be provided for members. Members are responsible for the security and cleanliness of their storage spaces.
9. Events and Workshops:
GURTHIMPU FOUNDATION may organize events and workshops in the co-working and makerspace areas. Members will be informed in advance, and arrangements will be made to minimize disruptions.
10. Health and Safety: – Members must adhere to health and safety guidelines and protocols. Any accidents or incidents must be reported immediately to the designated personnel.
11. Security Measures: – Security measures, such as access control systems and surveillance cameras, may be in place. Members should cooperate with security protocols for the safety of everyone in the space.
12. Code of Conduct: – Members are expected to follow a code of conduct that promotes a collaborative and respectful environment. Violations may result in warnings, suspension, or termination of membership.
13. Networking and Collaboration: – Members are encouraged to network and collaborate with each other. GURTHIMPU FOUNDATION may facilitate networking events to enhance collaboration among co-working space users.
14. Facility Maintenance: – GURTHIMPU FOUNDATION will maintain the co-working and makerspace facilities. Members are encouraged to report any maintenance issues promptly for resolution.
15. Termination of Membership: – GURTHIMPU FOUNDATION reserves the right to terminate the membership of individuals who violate policies, engage in disruptive behavior, or fail to comply with the terms of the membership agreement.
16. Maker’s Space Equipment Training: – Members must undergo training before using makerspace equipment. GURTHIMPU FOUNDATION will provide training sessions, and only certified individuals are allowed to operate specific machinery.
17. Emergency Procedures: – Members will be familiarized with emergency procedures, including evacuation routes and assembly points. Regular drills may be conducted to ensure preparedness.
18. Community Guidelines: – GURTHIMPU FOUNDATION may establish community guidelines to foster a positive and inclusive community within the co-working and makerspace areas.